Once your paper or PdF document has been recognized, you may do a number of things with it. To explore your options, first select the "manage documents" button from the DocuScan Plus main interface screen by tabbing to it and pressing with spacebar or VO+spacebar.
You will be presented with the "Manage documents" window, which has a table and two buttons. The table lists all of the documents you have scanned and saved. The two buttons are labeled "Open" and "Delete" to act upon the document selected in the table.
When the "Manage documents" window opens, you will be focused on the documents table. To select a document, simply locate it in the table by using your up and down arrows. You can open it either by navigating to the "Open" button, or by simply pressing the return key. Similarly, you can navigate to the "delete" button and use VO+spacebar or just the spacebar to delete the selected file.
Upon opening a file, you'll see the document in its entirety in an HTML area, followed by a number of actions you may perform with it. You can read the document by interacting with the HTML area and using standard Voiceover reading commands. You can use VO navigation keys or tab to navigate to the various buttons to do useful things with the open file.
You can Email the currently selected file to yourself or anyone else. The "Email document" button is the first button you will encounter after the HTML area. To Email the file, press the "Email" button, Fill in both your Email and the Email address of the document's recipient, then press the "Email" button. You can then press the "OK" button once you get the confirmation that an Email has been sent.
While you can use the "manage documents" feature to access your scanned documents from any computer at any time, it is sometimes desirable to save a document for further editing on your own machine. You can do this using the "save to this computer" option in the "manage documents" section.
First, choose the document you'd like to save. Next, tab through the document until you encounter the "save to this computer" button. Press the space bar here, and you'll be presented with a dialogue box where you can enter a file name and browse to the desired location to save the file. Note that the file name field will already be filled in with the name of the scanned project, but you can change this if you wish. Once you've chosen the location to save the file, and you've given it a proper name, tab to the "save" button and press the space bar to save the document to your computer. Now, you can use Text Edit or any other editor to edit the document on your local computer.
While you can use the built-in magnification features of Mac OS to view your scanned document in larger type, it is sometimes advantageous to be able to save the document to your own computer in large print format. In this way, you can print the document to share with others who require large print, or you can view the document on-screen in large type for easy reading and editing. Note that saving a document in large print will alter the formatting in order to accommodate the larger type, and is likely to take up more pages than the original document when printing.
To save to your computer in large print format, choose the document you'd like to save from the "manage documents" section of DocuScan Plus. Next, tab through the document until you encounter the "save to this computer as large print" button. Press the space bar here, and you'll be presented with a dialogue box where you can enter a file name and browse to the desired location to save the file. Note that the file name field will already be filled in with the name of the scanned project, but you can change this if you wish. Once you've chosen the location to save the file, and you've given it a proper name, tab to the "save" button and press the space bar to save the document to your computer. Now, you can edit or print your document from within Text Edit, Pages, or the word processor you prefer.
Sometimes it is necessary to apply an extra layer of security to a document you have scanned. Docuscan Plus allows you to create a password for your documents in order to ensure that the material cannot be accessed by anyone.
To do this, first choose the "manage documents" option from the DocuScan Plus main screen. Next, select the document you'd like to protect. Finally, tab through the options available to you and select "password protect this document." Upon doing this, you'll be prompted to enter a password for your document. When you've done this, tab to the "continue" button and activate it with the space bar or VO+spacebar. Now, each time you wish to access this particular document, you'll be prompted for its password before the document will open. Enter the password in the edit box, and then press tab to the "continue" button and press space bar to activate it.
DocuScan Plus allows you to create a copy of your scanned material in the popular Daisy format. This format will contain both a text-to-speech rendering of your content, as well as the text content itself. You can then transfer your Daisy file to a portable Daisy player, or you may play the Daisy file using a program on your computer which supports this format, such as the free Olearia DAISY player. Using your Daisy player, you can play the audio content of the book you've just created, or you may switch to the text content, which will give you the ability to navigate the content by character, word, sentence and so on. When playing the audio version of the Daisy book you've created, you may navigate by phrase, which in this instance will jump by paragraph. Note that the audio content of your Daisy book is generated using the default synthesizer settings you have configured in DocuScan Plus preferences.
To create a Daisy file, you must first choose the document you'd like to work with from the "manage documents" option in DocuScan Plus. A window will appear, showing the DAISY creation progress. When the progress shows "Done", you will find a folder with the title of your document in your "Documents" folder on the Mac. This folder will contain all the files associated with the Daisy book you've just created. Once the DAISY book is created, you can close the progress window with command+w.
You can create a Mp3 file of your document which can then be played on your computer or any portable device which supports MP3 playback. Note that your MP3 file is generated using the default synthesizer settings you have configured in DocuScan Plus preferences.
To create your MP3, tab to the "make a MP3 file" option once you've chosen your document from the "manage documents" menu. Pressing the "save as MP3" button will open a window showing you the MP3 creation progress. Once the window shows "Done", you will find the MP3 in your "Documents" folder on your Mac. Once the file is created, you can close the progress window with command+w.
With DocuScan Plus, you may create a file in .brf format which can then be sent to an embosser or transferred to a braille display supporting this format for later reading. Please consult the documentation for your Braille display to learn more about how to transfer a BRF file to your display.
Docuscan Plus uses the braille table chosen in the braille preferences of Docuscan Plus. If you have not previously chosen a braille table to be used with a refreshable braille display, Docuscan Plus will use the English U.S. 8-dot computer braille table. This is likely not what you want to read scanned documents with. Therefore, before you use the "save to braille file" option, be sure to select an appropriate translation table, such as English, U.S. Grade 2. Please see the "Preferences" section of the help for details.
To create the file, you must first choose the document you'd like to work with from the "manage documents" screen of DocuScan Plus. Next, tab to the "make a Braille file" option and press the space bar. Here, you can browse to the location where you'd like to save the Braille file. Once you've done this and chosen the "ok" button, your file will be created and ready to transfer to your embosser or Braille display.
You can send your scanned documents to your Amazon Kindle by email. To do this, you first need to log into Amazon, set up a Kindle email address, and add your email address as an approved sender for your Kindle. Once you have done that, you're all set to send documents to your Kindle from DocuScan Plus.
First, choose the document you'd like to send from the "manage documents" section of DocuScan Plus. Next, enter your Kindle email address in the first edit box and then press the tab key. Now, enter the email address you've approved through Amazon as an email address from which you can send documents. Last, tab to the send button and press the space bar. Your scanned document will then be transferred wirelessly to your Kindle.
If you'd like to delete a document, choose the "delete document" option. once you've selected the document you'd like to work with. You will be prompted as to whether you're certain you wish to delete the document. If you do, choose the "ok" button. If you've changed your mind, you may cancel the deletion with the "cancel" button.
Once you're done performing operations on a particular document, you can browse other documents you've created, or you can return to the DocuScan Plus main menu. When you're done with your document, close its window with command+w. Similarly, close the manage documents window with command+w when you are finished with it.